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Working Designer Wednesday: Documents

Jan 26, 2011

I’ve had several designers email me asking how to write a contract for wedding flowers. Today I’m going to share with you all the documents I used to create a bride’s file. I have to be honest…I’m feeling a little vulnerable. Isn’t that silly? But, really, I’m putting my “business self” on the web for everyone to see and critique. Anyway, here’s the system that worked for me.

Because I’m also a dental hygienist, my bridal folders looked a lot like dental charts! The necessity to have every conversation and decision documented carried over from my patient relationships to my bridal relationships. I’m sure the recording of minute details appears a bit unnecessary, but it was very helpful. Any of my designers could pick up the folder and find design instructions, timeline information for delivery, information on other vendors involved in the wedding and names of the bridal party…which saved time when the schedule got hectic. Each bride and groom got a folder containing the following documents. We put their names and wedding date on the front of the folder.

Wedding Flower Worksheet



Wedding Information Sheet




Additional Notes (for recording notes on each conversation with the bride after the initial consultation)




The contract was printed on handmade paper because I always think presentation is important. I hope these documents will be helpful if you’re looking for ideas. I found some of them and adapted them to my needs and created others out of necessity. You are welcome to copy them, change them, use them…whatever is helpful to you. And, as usual, if you are a floral designer and want to share any of your own documents, feel free to email me and I’ll share with our readers.

You probably noticed that one document is missing…the Wedding Flower Estimate. I’m saving it for another post…stay tuned…

Have a great Wednesday…and because we can’t have an entire post without a flower picture…

ACF9344 w scott chester photoimage via W. Scott Chester Photography




  1. Liz Rusnac says:

    This is awesome Amy! Thanks for putting yourself out there and sharing! I LOVE how organized you are and I can totally can see the similarity to dental pt. charts! hahahaha Looking forward to seeing more on the proposal! 🙂

  2. What a great post! You are so organized, and I am thrilled to see that your contract and payment process is similar to mine. I can completely understand that you feel vulnerable putting this out there, but know that it’s a huge help to some of the rest of us! 🙂

  3. Thank you for sharing these! This is so dang helpful to see how someone else does it!

  4. Lesa Atteo says:

    Amy, this is such a huge help — more than you know.

    Thanks for all your help and posts.

    I hope you realize that you are “helping” others with this blog and that you’re doing a wonderful thing!

  5. Lesa Atteo says:

    You have no idea how much this helps me. I am so thankful to you, and please realize you’re “helping others” by providing this and by maintaining this beautiful blog.

  6. Thank you for sharing this again, always good to see how fellow florists word their contracts. Such and important part of protecting ourselves. Did you post the wedding flower estimate?

  7. Foxglove says:

    Thank you so much for sharing this, it is a great help, as are all your expert discussions!
    A huge thank you to all for their generosity.


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